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Scrum Infected

Posted by Bill Lynch on May 9, 2006 11:12:09 AM

No, it's not a disease but rather a style of meeting that we've recently started to use in our engineering team. We started a few releases ago -- it worked so well that we decided to continue even when it's not cruch time.Scrum (a rugby term meaning to huddle) actually refers to a whole management methodology. We're just using one part of it -- the daily stand-up meeting. This isn't groundbreaking and our use of it is by no means unique but the results so far has been pretty dramatic. A brief 15 minute meeting gets everyone on the same page and really helps communication.

 

Here are a few crucial things to a good scrum style daily meeting:

  1. 15 mins, tops. It's also key that people stand up -- when they're standing there's less incentive to get comfortable and stay for a long time. Being mindful of the clock means you'll be mindful of everyone's time.

  2. Start on time. If someone shows up late, beat them up and steal their lunch money.

  3. Come prepared. Everyone involved should think about what they're going to say so they don't waste time coming up with it during the meeting.

  4. Have the meeting in the afternoon (ours is at 1:30). We originally tried it in the morning but that didn't work out because people get in to the office at different times.

  5. For engineering meetings, make sure to involve your support team. It's their chance to listen in, stay in the loop and (most importantly) they get to ask about bug fixes and relay important customer issues.

 

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Aug 14, 2007 5:52 PM Guest Jay  says:

What a great idea.  I wish we could try it at my company.

 

Aug 14, 2007 5:52 PM Guest bill  says:

Jay,

 

Why not try it? All you need is a small team, even 3 people is fine.

 

Cheers,

--Bill

 

Aug 14, 2007 5:52 PM Guest Ryan  says:

At how many people do you suppose this might start to break down, or would it? I'm always curious to know how well different types of practices scale, either up or down.

 

Aug 14, 2007 5:52 PM Guest bill  says:

Ryan,

 

I'd say you can invite as many people that 15 minutes allow. I'm on two of these meetings a day -- the first one is engineering and the updates are pretty fast and we have no problem with 15 mins. The second meeting is with fewer people but we always hit the 15 min mark because people talk longer in that one.

 

--Bill

 

Aug 14, 2007 5:52 PM Guest Sean  says:

We used the same scaled down version of Scrum at a software company I worked for in Denver - and I would agree that it really does wonders for team communications and cohesiveness.  We did ours in the morning though, around 10:00, because everyone was in the office by then, and then we knew what people were up to for the rest of the day.

 

Aug 14, 2007 5:52 PM Guest wroot  says:

Hm.. We are making some planning for a day every morning (8:20-9:00 cause then the hell begins:)) with my collegue-boss. Never thought this is something innovative. Of course our version is very scaled down (2-3 people), no standing, not much talking. Just filling the list of jobs and making the list for current day. As i think more, yes, it would be mess to work without some todo list with priorities.

 

Aug 14, 2007 5:52 PM Guest Dion Dock  says:

It's a great process for people who don't like to leave their office.    Seriously, it's easy to get absorbed in your own work and lose track of everyone else.

 

It seems to make the project manager's life easier, esp. if they aren't usually talking to everyone every day.

 

I ended up with a few complaints:

a) If it is not the first thing you do, it is an interruption to your workflow.

b) It really wants to go over 15 minutes.  The meeting lead needs to know when to discuss an issue off-line.

 

Maybe there would be similar results if developers were made to write down what they intend to do for the week instead of what they did do.  That's the basic intent, to get everyone to plan, right?