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7,705 Views 17 Replies Last post: Dec 2, 2009 9:44 AM by long.tonthat RSS
noahcampbell Novice
noahcampbell
9 posts since
Sep 18, 2005
Currently Being Moderated

Jun 23, 2008 3:58 PM

Feature Request: Allow archiving projects

We intend to use projects for sprints and they are short lived (2-weeks).  We also have multiple teams using them so there will be many.  Is it possible to archive projects so their documents are not deleted, but they don't show up in the project drop down when you're creating a new document?

Tags: feature_request, projects, 2.0.1, archiving
long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Jun 23, 2008 5:41 PM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Hello Noah,

 

There are plans for Project Improvements in 2.1, and one of which is the ability to archive projects that are finished. The feature proposed will remove "finished" or "completed" projects from the users list of "My Projects". So the projects would still be included in Clearspace, only they wouldn't show up for each members projects list.

 

Let me know if this works for you! Thanks,
~Long

noahcampbell Novice
noahcampbell
9 posts since
Sep 18, 2005
Currently Being Moderated
Jun 23, 2008 5:58 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

That will do it.

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Jun 24, 2008 8:27 AM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Alright Noah, let me know if you have questions or concerns on this. Thanks,
~Long

DavidJSmu Novice
DavidJSmu
25 posts since
Jun 30, 2008
Currently Being Moderated
Jan 8, 2009 1:30 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Long,

 

I know it didn't make it into the most recent version, but can we expect Project Archiving in the next release?

 

Dave

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Jan 8, 2009 1:57 PM in response to: DavidJSmu
Re: Feature Request: Allow archiving projects

Dave,

Unfortunately the Project isn't currently on the roadmap for the next feature release of Clearspace (3.0).

 

The official feature request has been filed under ticket CS-9231 and it is currently a candidate for Clearspace 3.5.

~Long

srzwoj Beginner
srzwoj
327 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 2:48 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Hi Long

 

Will you as well offer the functionality to archive projects outside of Clearspace, maybe with an interface to EMC Documentum? This would help to avoid the environment just growing over time.

 

Wolfgang

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Jan 15, 2009 8:39 AM in response to: Wolfgang Jastrowski
Re: Feature Request: Allow archiving projects

Wolfgang,

Could you clarify on this? Clearspace doesn't generally interface with external applications out-of-the-box, I suspect a customization is required to achieve what you're trying to do.

~Long

srzwoj Beginner
srzwoj
327 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 8:44 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

What is the standard procedure you propose to clean-up Clearspace by "deleting" no longer used groups and communities? Will they just be deleted or is there a way to archive them in some way outside of Clearspace, eg. pdf files of all documents in a file share?

 

Wolfgang

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Jan 15, 2009 8:59 AM in response to: Wolfgang Jastrowski
Re: Feature Request: Allow archiving projects

There's really no standard procedure for cleaning-up/deleting unused Groups/Communities (unlike threads which can automatically be archieved/locked), they need to be manually cleared by a community manager.

 

Content that is deleted aren't archieved, they're permanently deleted. Outside of discussions, there is no archieving for projects/communities/groups yet so there isn't a spec for how they're to be handled yet.

~Long

srzwoj Beginner
srzwoj
327 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 11:42 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Hi Long

 

Thank you for clarifing and answering my question.

 

Wolfgang

BarryRGreene Novice
BarryRGreene
2 posts since
Jan 27, 2009
Currently Being Moderated
Mar 2, 2009 4:53 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

If it is not in 3.0 and may be in 3.5, can we get any sort of confirmation?

 

I see the ability to have closure on project, yet keep them available to build history (and maybe ISO requirements), critical to our requirements.

 

Barry

drgoochmobile Beginner
drgoochmobile
416 posts since
Jun 22, 2007
Currently Being Moderated
Jun 11, 2009 10:07 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

And how is this done?  (We're on 2.5.3 so we should have this ability)

BarryRGreene Novice
BarryRGreene
2 posts since
Jan 27, 2009
Currently Being Moderated
Aug 10, 2009 3:37 PM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Are there any updates to this feature request CS-9231?

 

"Projects" are just not useable unless you can "complete" and move them to an archive. "Deleting" all the work is taking away from the objective of a community pool of knowledge.

ted.hopton Advanced
ted.hopton
1,773 posts since
Jun 30, 2008
Currently Being Moderated
Aug 11, 2009 8:49 AM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Posting this on behalf of one our teams that heavily uses projects. Here's what they would like to see:

Add a “Completed” checkbox to the “Project Status” tool that features the speedometer looking gauge and build out the “Projects” widget available in a wiki Space’s “Overview” to allow it to display either projects that are completed, projects that are not completed or all projects. It would be helpful if two of these widgets could be placed in the Overview so that we can see one “Active Projects” widget with a “View All Active Projects” link and a second “Completed Projects” widget with a “View All Completed Projects” link.

 

We’d be overjoyed if these changes could happen as we will be at a point by late September where our ability to effectively use the current widgets will be dramatically depleted.

Anyone listening at Jive? This feature request has been outstanding for a reaaaaaaally long time!

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Aug 11, 2009 9:42 AM in response to: Ted Hopton
Re: Feature Request: Allow archiving projects

According to the Feature Request status, this is slated to be implemented in the next feature release (4.0).

-Long

rrutan Intermediate
rrutan
740 posts since
Jun 5, 2007
Currently Being Moderated
Dec 2, 2009 6:14 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

bump.  To my knowledge this isnt in 4.0, please confirm?

long.tonthat Jive Employee
long.tonthat
12,385 posts since
Apr 1, 2008
Currently Being Moderated
Dec 2, 2009 9:44 AM in response to: Ryan Rutan
Re: Feature Request: Allow archiving projects

Correct, unfortunately project archiving wasn't implemented in 4.0. The feature request has been set to the highest priority for improvements, and I've escalated this to our Product Management team.

-Long

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