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Related Product Enhancement/Bug IDs: CS-9231
3,456 Views 12 Replies Last post: Jun 11, 2009 10:07 AM by drgoochmobile RSS
noahcampbell Novice
noahcampbell
9 posts since
Sep 18, 2005
Currently Being Moderated

Jun 23, 2008 3:58 PM

Feature Request: Allow archiving projects

We intend to use projects for sprints and they are short lived (2-weeks).  We also have multiple teams using them so there will be many.  Is it possible to archive projects so their documents are not deleted, but they don't show up in the project drop down when you're creating a new document?

Tags: feature_request, projects, 2.0.1, archiving
Long Ton That Jive Employee
Long Ton That
6,761 posts since
Apr 1, 2008
Currently Being Moderated
Jun 23, 2008 5:41 PM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Hello Noah,

 

There are plans for Project Improvements in 2.1, and one of which is the ability to archive projects that are finished. The feature proposed will remove "finished" or "completed" projects from the users list of "My Projects". So the projects would still be included in Clearspace, only they wouldn't show up for each members projects list.

 

Let me know if this works for you! Thanks,
~Long

noahcampbell Novice
noahcampbell
9 posts since
Sep 18, 2005
Currently Being Moderated
Jun 23, 2008 5:58 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

That will do it.

Long Ton That Jive Employee
Long Ton That
6,761 posts since
Apr 1, 2008
Currently Being Moderated
Jun 24, 2008 8:27 AM in response to: noahcampbell
Re: Feature Request: Allow archiving projects

Alright Noah, let me know if you have questions or concerns on this. Thanks,
~Long

DavidJSmu Novice
DavidJSmu
25 posts since
Jun 30, 2008
Currently Being Moderated
Jan 8, 2009 1:30 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Long,

 

I know it didn't make it into the most recent version, but can we expect Project Archiving in the next release?

 

Dave

Long Ton That Jive Employee
Long Ton That
6,761 posts since
Apr 1, 2008
Currently Being Moderated
Jan 8, 2009 1:57 PM in response to: DavidJSmu
Re: Feature Request: Allow archiving projects

Dave,

Unfortunately the Project isn't currently on the roadmap for the next feature release of Clearspace (3.0).

 

The official feature request has been filed under ticket CS-9231 and it is currently a candidate for Clearspace 3.5.

~Long

Wolfgang Jastrowski Novice
Wolfgang Jastrowski
199 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 2:48 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Hi Long

 

Will you as well offer the functionality to archive projects outside of Clearspace, maybe with an interface to EMC Documentum? This would help to avoid the environment just growing over time.

 

Wolfgang

Long Ton That Jive Employee
Long Ton That
6,761 posts since
Apr 1, 2008
Currently Being Moderated
Jan 15, 2009 8:39 AM in response to: Wolfgang Jastrowski
Re: Feature Request: Allow archiving projects

Wolfgang,

Could you clarify on this? Clearspace doesn't generally interface with external applications out-of-the-box, I suspect a customization is required to achieve what you're trying to do.

~Long

Wolfgang Jastrowski Novice
Wolfgang Jastrowski
199 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 8:44 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

What is the standard procedure you propose to clean-up Clearspace by "deleting" no longer used groups and communities? Will they just be deleted or is there a way to archive them in some way outside of Clearspace, eg. pdf files of all documents in a file share?

 

Wolfgang

Long Ton That Jive Employee
Long Ton That
6,761 posts since
Apr 1, 2008
Currently Being Moderated
Jan 15, 2009 8:59 AM in response to: Wolfgang Jastrowski
Re: Feature Request: Allow archiving projects

There's really no standard procedure for cleaning-up/deleting unused Groups/Communities (unlike threads which can automatically be archieved/locked), they need to be manually cleared by a community manager.

 

Content that is deleted aren't archieved, they're permanently deleted. Outside of discussions, there is no archieving for projects/communities/groups yet so there isn't a spec for how they're to be handled yet.

~Long

Wolfgang Jastrowski Novice
Wolfgang Jastrowski
199 posts since
Jul 17, 2008
Currently Being Moderated
Jan 15, 2009 11:42 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

Hi Long

 

Thank you for clarifing and answering my question.

 

Wolfgang

Barry Greene Novice
Barry Greene
1 posts since
Jan 27, 2009
Currently Being Moderated
Mar 2, 2009 4:53 PM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

If it is not in 3.0 and may be in 3.5, can we get any sort of confirmation?

 

I see the ability to have closure on project, yet keep them available to build history (and maybe ISO requirements), critical to our requirements.

 

Barry

drgoochmobile Novice
drgoochmobile
337 posts since
Jun 22, 2007
Currently Being Moderated
Jun 11, 2009 10:07 AM in response to: Long Ton That
Re: Feature Request: Allow archiving projects

And how is this done?  (We're on 2.5.3 so we should have this ability)

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